Position Summary

The Accountant is responsible for maintaining the day-to-day financial records of the organization by accurately recording financial transactions, processing accounts payable and accounts receivable, reconciling bank and general ledger accounts, and ensuring accounting records are complete, accurate, and up to date. The Accountant supports the accounting function by maintaining organized financial records and assisting with month-end and year-end accounting activities.

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Key Responsibilities

Accounts Payable

• Process supplier invoices accurately and in a timely manner.
• Verify invoice coding and approvals.
• Match invoices to supporting documentation where applicable.
• Prepare payment runs, including electronic funds transfers (EFTs), cheques, and wire payments.
• Reconcile vendor statements.
• Resolve supplier inquiries.
• Maintain accurate vendor records.

Accounts Receivable

• Prepare and issue customer invoices.
• Record customer payments.
• Monitor outstanding accounts and follow up on overdue balances.
• Reconcile customer accounts.
• Maintain customer records.

General Bookkeeping

• Record daily financial transactions.
• Maintain the general ledger.
• Prepare and post journal entries as assigned.
• Reconcile bank accounts, credit cards, and other balance sheet accounts.
• Maintain petty cash records, where applicable.
• Record intercompany transactions.
• Maintain accurate accounting records and supporting documentation.

Month-End Support

• Complete assigned account reconciliations.
• Prepare supporting schedules for month-end close.
• Ensure all accounting transactions are recorded within reporting deadlines.
• Assist the Controller or Accountant with year-end working papers.

Government Reporting

• Prepare GST/HST returns.
• Maintain records to support government reporting requirements.
• Assist with information requests from external accountants.

Administrative Responsibilities

• Maintain electronic and paper accounting files.
• Organize and retain financial documentation in accordance with company policies.
• Respond to vendor, customer, and internal accounting inquiries.
• Assist with finance department administrative tasks as required.
• Contribute to continuous improvement of accounting processes and procedures.

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Qualifications

Education

• Diploma or Certificate in Accounting, Bookkeeping, Business Administration, or a related field.

Experience

• Significant number of years of bookkeeping or accounting experience.
• Experience performing full-cycle bookkeeping.
• Experience with computerized accounting systems.

Technical Skills

• Proficiency with accounting software (e.g., Sage).
• Intermediate Microsoft Excel skills.
• Microsoft Word and Outlook proficiency.

Knowledge, Skills & Abilities

• Strong understanding of bookkeeping principles and accounting procedures.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality.
• Strong problem-solving and analytical skills.
• Ability to work independently and collaboratively within a team.